Auditor · For floorplan and stocking finance funders
CheckVentory Auditor for Funders
When a dealer’s stock position changes, you see it in days, not at the next audit
You decide when a check happens and who does it. Every funded vehicle is recorded with a live, geo-tagged, time-stamped photo and matched to your funded book.
- VIN read from photo
- On site, by GPS
- Time-stamped 10:42
- Genuine photo, not a screen
€1bn+
of funded dealer stock monitored every day
Minutes
for a typical 50-vehicle check, with no wait for an auditor to visit
Seconds
to record each vehicle with a live photo, location and time
ISO 27001
and ISO 9001 certified, hosted in Europe on Microsoft Azure
The gap between audits
Losses build between audits
A field audit tells you what was on the lot that day. Between visits, you rely on what the dealer reports.
Auditor gives you evidence in between, so you can check each dealer as often as its risk calls for, not as often as the budget allows.
How Auditor works
From your request to evidence on every funded vehicle
- 01
You request a check
You choose when it happens and who does it: the dealer, your own team or a third-party auditor. The dealer doesn’t set the timing.
- 02
The lot is walked with a phone
Auditor picks out the funded vehicles automatically and records each one with a live, geo-tagged, time-stamped photo, in a few seconds per vehicle.
- 03
Exceptions come to your team
Every VIN is matched against your funded book. Anything missing, sold or unexplained is flagged to your credit team. So is a check that isn’t done on time.
Watch · 1 minute 52
Why funders are moving from manual to digital audits
Adrian Walsh, our founder, on what manual audit visits really cost a funder, and what changes when every funded vehicle is checked on site with a phone.
Fewer routine visits, more targeted ones. Auditor runs alongside your field audit programme. Your auditors go where the exceptions point.
Read the transcript
Traditionally, inventory audits have been carried out manually, often by trained auto finance provider staff travelling from dealer site to dealer site to gain a snapshot of financed vehicles that are physically present. Finally, paperwork is then completed and returned to the funder's headquarters to input into their systems.
This manual process has clear disadvantages. The first disadvantage is the cost: the opportunity cost of using expensive resources to travel between many locations. It's highly inefficient. The actual visits themselves can interrupt the dealership's day-to-day operations as auditors complete their reviews.
There's also potential for lengthy gaps between audits. Even the time it takes for the data collected to be input into the funding system could mean that the accuracy and insights have already been eroded. To overcome this, many auto finance providers have begun to switch to digitised processes carried out in conjunction with dealer groups.
Systems like CheckVentory Auditor cut the number of funder audit visits, using cloud-based software accessed through mobile devices. This allows anybody, including dealer staff members, to record stock on site rapidly and deliver the inventory data instantaneously to the funder's back office.
Solutions like this facilitate more frequent audits and richer, more accurate data to be collected. If funders can understand the data coming from the dealer's own stock, they can provide products that are more suitable and more competitive within the marketplace for specific vehicles, based on the flow through the sales channel.
If you're interested in learning more about the benefits of digitising your inventory management and audit process, please get in touch, and I'll be happy to share some case studies with you. Thank you.
The early warning
When a dealer goes quiet, you hear about it
A missed or late check is often the first sign that something is wrong. Auditor flags it to your credit team the same day, as a risk to look at, not an admin reminder.
You set how long a dealer has to complete a check. When that passes, the exception sits in the same queue as a missing vehicle.
Every photo is checked before you rely on it
Automated checks look at each image for location, VIN, distance, time and signs of AI or editing. Anything that fails comes to your team with the reason.
- VIN read from the photo
- On site, by GPS
- Distance to the dealer’s site
- Time-stamped at capture
- Live capture, not a photo of a screen
- No signs of AI or editing
Physical audits when you ask for them
If you want someone on the lot, for a new facility, a dealer you’re worried about or a dispute, we can arrange a physical audit through our partner network, including Bureau Veritas and local audit firms. The results go into the same record as every other check.
Why funders choose Auditor
Reasons to choose CheckVentory Auditor
- Dealer self-audits you can trust. Live capture, location and time on every photo give you evidence you can rely on, whoever walks the lot.
- Light touch for dealers. Dealer groups tell us they prefer short, frequent checks. Nothing to install, and any member of staff can learn one in minutes.
- Dealers get something back. If you choose, each dealer gets its own stock report from every check. What dealers see
What our customers say
Ask the people who already use CheckVentory Auditor
“CheckVentory is without a doubt the best tool we have ever used for identifying risks in our credit process. It strips everything down to the fundamentals. Without getting them right, you are just chasing your tail.”
CRO, Wholesale Lender
“CheckVentory’s digital auditing platform has improved our auditing efficiency by over 60% and enabled our team to focus on more value-add aspects of dealer engagement.”
Cian Allman, Dealer Credit Manager, Mobilize Financial Services
Would you rather hear it from them directly? We’ll set up a reference call, under NDA, with a funder who already uses CheckVentory.
- You’re the controller. You decide what gets checked, who sees it and what happens with the results. CheckVentory is the processor, and we sign a standard data processing agreement.
- Where it’s held. Microsoft Azure: primary data centre in the Netherlands, backups in the UK and Ireland, US hosting on request. Your data is kept apart from every other funder’s.
- How long we keep it. Seven years by default for audit records, photos and logs, or less if you ask. GPS locations are deleted after 12 months.
Getting started
We do the set-up
We learn how you work, load your funded book, set up your dealers and train your team. A dedicated Customer Success Manager stays with you after go-live. How your data gets in
Pricing. An annual licence sized to your dealer network. It covers as many checks, audits and users as you want. Hosting, support and upgrades are included.
Check before you fund. Audit after. CheckVentory PreCheck checks each vehicle and its documents against your rules before it goes on funding. Auditor then confirms it’s still on the lot while it’s funded.
Book a demo
Request your 30-minute demo
Tell us a little about your portfolio and we’ll arrange an online demo of Auditor with your own use case. You can also see a sample audit record.
Prefer to pick a time now? Book directly in the calendar.
IT or risk review? Request the security pack: ISO 27001 and ISO 9001 certificates, European hosting and how your data is kept separate.