Sample audit record
What reaches your credit team when a dealer check finds a problem
An example CheckVentory Auditor record for one unannounced dealer check, with the report the dealer sees next to it.
Illustrative example, not a customer record. The funder, dealer, vehicles and VINs below are made up.
The check
| Funder | Example Bank, floorplan division |
| Dealer | Example Motors, site 2 |
| Check type | Dealer self-audit, started by the funder without notice |
| Requested | 12 Oct 2026, 09:02 |
| Completed | 12 Oct 2026, 10:47 |
| Funded units on the book | 48 |
| Confirmed on site | 46 |
| Exceptions sent to your team | 2 |
The two exceptions
1. Funded unit not presented
| Vehicle | 2024 SUV, VIN EXAMPLE0000000001, funded €31,450 |
| Found at check | Not photographed. No live capture against this VIN. |
| Dealer explanation | “Sold on 3 October, settlement in progress.” |
| Evidence attached | None |
| Outcome | Escalated to credit on 12 Oct. Settlement chased under your terms. |
2. Photo taken away from the dealer site
| Vehicle | 2023 hatchback, VIN EXAMPLE0000000002, funded €18,900 |
| Found at check | Live photo, VIN read and matched, but captured 3.2 km from the dealer’s registered site. |
| Dealer explanation | “At the body shop for repairs.” |
| Evidence attached | Body shop job card, dated 9 Oct |
| Outcome | Accepted by the audit team on 13 Oct. Re-check booked for when the car is back. |
What was checked on every photo
Each photo in the record carries its own results, so an exception can be defended later.
| Check | What it shows |
|---|---|
| Location | Where the photo was taken, compared with the dealer’s registered site |
| VIN | The VIN read from the photo, matched against your funded book |
| Live capture | Whether the photo was taken live in the app at the time of the check |
| Time | When the photo was taken, against the window you set for the check |
What the dealer sees
If you switch it on, the dealer gets their own stock report: 46 vehicles confirmed, 2 to resolve, and what each one needs. It shows location and VIN results only. The dealer doesn’t see which fraud checks ran, so they can’t work around them.
This is what makes self-audits something dealers co-operate with: they get a clean list of their own stock back.
Want the full PDF?
The full sample record, with photos, comes with our security pack. Request the security pack or book a 30-minute demo and we’ll walk you through a record built on your own use case.